{"id":10969,"date":"2021-06-03T14:33:19","date_gmt":"2021-06-03T14:33:19","guid":{"rendered":"https:\/\/su.edu.ye\/feask\/?page_id=10969"},"modified":"2026-01-12T16:28:19","modified_gmt":"2026-01-12T16:28:19","slug":"annual-report-2","status":"publish","type":"page","link":"https:\/\/su.edu.ye\/feask\/en\/annual-report-2\/","title":{"rendered":"annual report"},"content":{"rendered":"\t\t
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annual report<\/h3>

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\u00a0<\/p>

Annual Report for the Academic Year 1445 AH (2023\/2024 AD)<\/b><\/h2>

I. Examination Control Office<\/b><\/h3>

  • Reviewed graduate records for the October 2023\/2024 session across 12 departments<\/b> (Quranic Sciences, Arabic Language, English Language, Mathematics, Chemistry, Biology, Physics, History, etc.).<\/p><\/li>

  • Generated and printed hard-copy transcripts for all departments and courses for both semesters of the academic year 2023\/2024.<\/p><\/li>

  • Monitored student academic statuses, corrected records, and ensured proper promotion to subsequent levels.<\/p><\/li>

  • Audited and recorded grades in manual ledgers for all departments and academic levels.<\/p><\/li>

  • Recorded missing grades, grades for students with provisional IDs, and grades for repeating students.<\/p><\/li>

  • Processed and recorded grades for both semesters regarding various student cases (Individual\/Group grievances, medical excuses, students with disabilities, attendance issues, and late registrations).<\/p><\/li>

  • Documented academic misconduct (cheating) cases, submitted them to the Examination Committee, and implemented decisions approved by the College Council.<\/p><\/li>

  • Managed the logistics for October session exams, including printing exam papers and preparing examination halls.<\/p><\/li>

  • Supervised the grading process and the collection\/delivery of result sheets.<\/p><\/li>

  • Monitored and recorded grades for students enrolled in “Level Improvement” programs.<\/p><\/li><\/ul>

    II. Information Technology (IT) & Systems<\/b><\/h3>

    • Finalized the 2023\/2024 academic year in the system and migrated data to the new academic year 2024\/2025.<\/p><\/li>

    • Executed the automated promotion of passing students and re-enrolled failing students, resolving all technical issues associated with the migration.<\/p><\/li>

    • Issued official transcripts to enable students to complete registration and tuition fee payments.<\/p><\/li>

    • Assigned university ID numbers to freshmen and updated their academic status to “Active” upon final admission.<\/p><\/li>

    • Integrated new curricula (Arabic\/English) for 3rd and 4th-year levels and audited 1st and 2nd-year plans in the SAR System<\/b> to ensure compatibility for the first batch of graduates under the new system (1446 AH).<\/p><\/li>

    • Uploaded student photos and issued university ID cards for new and transfer students.<\/p><\/li>

    • Processed “Credit Transfers” (Equivalency) for students transferring from other departments or universities.<\/p><\/li>

    • Updated academic plans for returning students from previous years to align with the new curriculum.<\/p><\/li>

    • Managed data entry for authorized absences, registration freezes, and “Last Chance” opportunities.<\/p><\/li>

    • Generated and distributed attendance sheets for all 13 departments<\/b>.<\/p><\/li>

    • Implemented university-wide directives regarding student transactions within the electronic system.<\/p><\/li>

    • Created and distributed user accounts for new students to access the University Student Services Portal<\/b>.<\/p><\/li>

    • Performed regular system maintenance, including deleting inactive accounts and renewing staff access permissions.<\/p><\/li>

    • Provided technical training for new staff and Graduate Studies employees on the SAR system.<\/p><\/li>

    • Developed the system infrastructure for Postgraduate Programs (Master\u2019s and Doctorate)<\/b>, including course building and academic plan mapping.<\/p><\/li>

    • Resolved financial discrepancies in student accounts between the Finance and Student Affairs modules.<\/p><\/li>

    • Generated semester work-records for faculty members and managed the digital upload of final results via Excel templates.<\/p><\/li>

    • Archived and finalized graduate records for the June and October sessions after reconciliation with University Council approvals.<\/p><\/li>

    • Managed the college\u2019s official website and social media platforms (Facebook, X, Instagram, YouTube), ensuring continuous news updates and academic program documentation.<\/p><\/li><\/ul>

      III. Student Affairs<\/b><\/h3>

      • Registered and archived files for new applicants for the 2024\/2025 academic year across all systems (General, Parallel, and Self-Funded).<\/p><\/li>

      • Issued ID cards for new and promoted students.<\/p><\/li>

      • Processed enrollment certificates and transcripts for visually impaired students.<\/p><\/li>

      • Managed administrative procedures for registration freezes, re-enrollments, and authorized absences.<\/p><\/li>

      • Supervised the examination process at the designated exam centers for both semesters.<\/p><\/li><\/ul>

        IV. Graduate Affairs Department<\/b><\/h3>

        • Issued June 2024 graduation lists and achieved 100% digitalization<\/b> of graduation certificates and transcripts (Arabic\/English) via the SAR system.<\/p><\/li>

        • Prepared all necessary documentation (High School certificates, equivalencies, etc.) for the expected 2025 graduates.<\/p><\/li>

        • Issued several back-dated and supplementary graduation lists for various sessions ranging from 2017 to 2024 across all departments.<\/p><\/li><\/ul>

          V. Archives & Documentation<\/b><\/h3>

          • Processed and archived files for new students (1446 AH) and maintained detailed registration logs.<\/p><\/li>

          • Facilitated the transfer of student files to and from the college and managed “Credit Transfer” documentation.<\/p><\/li>

          • Maintained records for students withdrawing from the college or those granted a “Last Chance.”<\/p><\/li>

          • Managed the retrieval and photocopying of documents for graduates, including high school certificates and medical excuses.<\/p><\/li>

          • Handed over original files to graduates upon receipt of their university degrees.<\/p><\/li><\/ul>

            VI. Administrative Affairs<\/b><\/h3>

            • Monitored daily attendance for administrative, academic, and technical staff.<\/p><\/li>

            • Implemented administrative decisions and circulars issued by the University Presidency and the College Deanship.<\/p><\/li>

            • Prepared monthly attendance reports and processed payroll-related documentation.<\/p><\/li>

            • Organized and archived administrative templates and documents throughout the year.<\/p><\/li>

            • Managed the disposal of obsolete equipment in coordination with the Services Department.<\/p><\/li><\/ul>

              VII. Academic Affairs<\/b><\/h3>

              • Coordinated with academic departments to finalize general and individual faculty schedules for both semesters.<\/p><\/li>

              • Monitored classroom attendance for faculty members via official logs.<\/p><\/li>

              • Processed monthly faculty attendance records for the purpose of settling teaching hour remunerations.<\/p><\/li>

              • Archived all academic documents, including schedules and departmental circulars.<\/p><\/li>

              • Managed the registration of 4th-year students in elective courses, including the design and distribution of registration forms.<\/p><\/li>

              • Updated faculty files with new promotions and administrative settlements.<\/p><\/li><\/ul>

                VIII. Services & Maintenance<\/b><\/h3>

                • Facility Management:<\/b> Improved hygiene standards in halls and courtyards and maintained the college gardens.<\/p><\/li>

                • Infrastructure:<\/b> Renovated the “Martyr President Saleh Al-Sammad” Grand Hall<\/b> (painting, curtains, audio systems, and podium).<\/p><\/li>

                • Equipment:<\/b> Installed 3 new screens and 7 new whiteboards in lecture halls.<\/p><\/li>

                • Maintenance:<\/b> Conducted comprehensive maintenance on the main building, including plumbing, water pumps, and restrooms.<\/p><\/li>

                • Carpentry & Electrical:<\/b> Repaired furniture, replaced broken windows, and connected faculty offices and halls to Solar Power<\/b>.<\/p><\/li>

                • Restoration:<\/b> Repaired damage to the building facade and windows, repainted main corridors, and updated signage for lecture halls.<\/p><\/li>

                • Lab Maintenance:<\/b> Performed comprehensive maintenance on Biology Lab (1)<\/b> and Computer Lab (1)<\/b>, including plumbing and electrical wiring.<\/p><\/li>

                • Technical Support:<\/b> Repaired photocopiers and laser printers to ensure a functional administrative environment.<\/p><\/li><\/ul>

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                    annual report Faculty name \u00a0 Annual Report for the Academic Year 1445 AH (2023\/2024 AD) I. Examination Control Office Reviewed graduate records for the October 2023\/2024 session across 12 departments (Quranic Sciences, Arabic Language, English Language, Mathematics, Chemistry, Biology, Physics, … <\/p>\n","protected":false},"author":4,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_eb_attr":"","om_disable_all_campaigns":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-10969","page","type-page","status-publish","hentry"],"aioseo_notices":[],"aioseo_head":"\n\t\t\n\t\n\t\n\t\n\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t