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Rules and Regulations

First: The Faculty Establishment

The Faculty of Commerce & Economics was established in the academic year 1973/1974. The study system is based on the semester system (First Semester and Second Semester). The duration of the study is 4 years. In the First year (Level One), students study common courses in the field of commerce and economics. Then, in Level Two, students will be specialized in different areas.

 

Second: Specializations and Departments:

The faculty includes the following specializations and departments:

  1. Accounting Department
  2. Business Administration Department
  3. Marketing Department (Section)
  4. Political Science Department
  5. Economics & Finance Department
  6. Financial & Banking Sciences Department (Section)
  7. Statistics & Information Department

Note: Regarding the Marketing and Banking Programs, the specialization is determined in the third year (Level Three).

 

Third: Admission, Application, and Registration System

The University Council approves the Application and Admission Policy annually based on the recommendations of the faculty councils and the Students Affairs Council. Then, the policy is finally approved by the Supreme Council of Yemeni Universities. The policy determines the admission conditions and requirements, required admission documents, application and admission dates, admission capacity, and High School average grade required for each study system.

The Application and Admission process is conducted in the faculty based on the following criteria:

  • Applicants must hold a high school certificate (scientific or literary section) or equivalent certificate.
  • A high school certificate is deemed valid by the University for a maximum duration of 6 years after high school.
  • To take the Entrance Test, the applicants should bring a high school certificate along with an application fee receipt. The student must report to the examination hall with these documents at least one hour before the scheduled exam time.
  • Applicants with high school certificates (Science Section) must take a competitive entrance test in the following subjects: Mathematics 50%, English 25%, Arabic 25%.
  • Applicants with a high school certificate (Literary Section) must take a competitive entrance test in the following subjects: Statistics 50%, English 25%, and Arabic 25% for applicants.
  • The average score on the entrance test is calculated based on 30% for the High School Average Grade (or any equivalent certificate), and 70% for the entrance test result. Results are announced to applicants through a list in descending order according to the average score in the entrance test.
  • Accepted applicants are shortlisted based on the highest average score on the entrance test and according to the specified number allotted to departments and programs in the faculty’s admission capacity.
  • The admission policy includes any other conditions approved by the department and faculty councils and concerned university councils.
  • For applicants who hold a secondary certificate issued outside the country, an equivalence certificate plus the original certificate must be provided for verification.

 

Forth: Required Documents for Final Admission:

  • The original high school certificate, along with two true copies.
  • A clear copy of the personal ID along with the original copy for verification.
  • 12 personal photos with a clear white background – 6 photos (4×6) and 6 photos (2×3).
  • The admission and registration fee receipts for the General System, Parallel System, and Self-Financing System.
  • Students who obtained high school degree from outside Yemen must provide the following:
  • The original high school certificate, two true copies,
  • Original copy of the high school equivalency certificate
  • Passport copy
  • Authenticating the high school certificate by the concerned official authority.
  • A student is deemed registered at the Faculty once all the required documents are submitted according to the admission terms and controls.
  • Upon the payment of the prescribed fees, a student will be granted a registration number and a university ID card, to be renewed annually upon payment of tuition receipts.
  • The student file will be kept in the Faculty archive section, containing all admission documents and all documents related to the student’s academic and financial status during the study period.
  • No student shall be permitted to register at the university to pursue two academic degrees at the same time.

 

Fifth: Application, Admission, and Registration System for Bachelor’s Degree Holders:

A limited number (not exceeding 5% of the Faculty’s Admission Capacity) of Yemeni Bachelor’s degree holders who wish to join the Faculty are accepted under the following conditions:

  1. The applicant must hold a degree from a recognized and academically accredited university. The certificate must be authenticated and endorsed by the competent authorities.
  2. The applicant must meet all the admission requirements of the same year of admission for joining the university, except for the year of obtaining the secondary school certificate, which will be determined based on the date of the applicant’s last university degree earned, if accepted as a fresh student.
  3. The study level, to which a student is admitted, is determined based on the equivalence certificate (list of transferred courses). When the accepted student is transferred from an equivalent faculty/program, he/she will be accepted with at least one-third of the equivalent courses completed successfully in their previous faculty/program and will be awarded a transcript with the courses he/she completes successfully in the current faculty/program.
  4. In this case, the accepted student has to pay the annual tuition fees determined by university regulations.

 

Sixth: Study System, Evaluation, Changing Specialization, Inter-University Transfer, Upgrading to Higher Level, and Dismissal from Faculty:

 

A- Study System:

  • The Faculty adopts the semester-based study system according to the system applied in the University. The academic year is divided into two semesters; each semester consists of 16 weeks including midterm tests and final examinations.
  • The study in each semester begins according to the academic calendar approved by the University Council, which specifies the dates for final exams, holidays, and leaves.
  • The maximum period of study that a student can spend at the Faculty is 8 years and the minimum is 4 years.
  • Students are not permitted to repeat courses they have previously passed.

 

Seventh: Changing Specialization:

A- By the end of the academic year, if a student enrolled in the faculty finds that their current department does not align with their interests and abilities, they have the right to request a change of major. However, this change is subject to the approval of both the current department and the desired department of transfer. This will be carried out based on the course equivalence process conducted in the desired department as per the Unified Regulations for University Student Affairs pertaining to this matter.

B- Students shall not be permitted to change their specialization more than once during their period of study at the faculty.

 

Eighth: Intra-University Transfer:

A student may transfer from a higher faculty to another faculty within the same university, if they fail in the first academic year in the current faculty, subject to the following conditions:

  1. As per the regulations, the transfer procedures must be carried out before the commencement of the academic year and in light of the faculty’s admission capacity.
  2. The student must submit a transfer application to the Director of Admission and Registration at the university using the designated form within a maximum period of two weeks from the start of the academic year.
  3. The student must not have been dismissed from the previous faculty, except if they were re-registered.
  4. The student must meet the admission requirements for the faculty.
  5. The period that the student spent at the previous faculty is calculated within the maximum period permitted for study at the target faculty.
  6. The courses from which a transferred student may be exempted are determined by the relevant department. Exemptions are granted if the student has previously achieved a passing grade in those courses. However, if the student has failed some courses at the previous faculty, these courses will be counted as failed courses if they are included in the study plan of the major at the target faculty.
  7. If the student transfers to the second level or above, only 50% of the courses studied will be considered. In this case, the student must meet the target faculty’s admission requirements.
  8. Any additional conditions that are approved by the competent councils and do not contradict the regulations shall apply.

 

Ninth: Inter-University Transfer:

A student registered at one of the recognized and academically accredited universities may transfer from an equivalent faculty to this faculty subject to the following conditions:

  1. The student submits a written request to the Director of Admission and Registration at the University using the designated form accompanied by the required documents.
  2. The student must have successfully completed all courses of at least the first level at the transferring university.
  3. The student must meet the basic requirements for admission into the target faculty/program for the year of enrollment.
  4. The student must not have discontinued their studies at the transferring university for more than one academic year.
  5. Students previously dismissed from any university are not permitted to transfer to the intended faculty/program.
  6. Any additional conditions that are approved by the competent councils and do not contradict the regulations shall apply.

 

Tenth: Rules for Transitioning from One Level to the Next or Remaining at the Same Level:

The student progresses from one study level to the next in the following cases:

  1. If the student has passed all the courses taught in the previous level and their status is registered as a new student for the next level.
  2. If the student fails at most three of the courses taught at the level in which he is enrolled or at a lower level, provided that they study the remaining courses and take their respective exams.
  3. A student is considered failed a course if they fail or being absent from the exam without an excuse.
  4. A student who fails or is absent, whether with or without excuse, in more than three courses, shall not be permitted to progress to the next higher level. Instead, the student will be required to repeat the same level in which they are enrolled and must study the failed courses and take their respective exams.

 

Eleventh: Rules for Dismissal from the Faculty:

A student will be dismissed from the faculty in the following cases:

  1. If it is evident that the student’s admission to the faculty does not comply with the requirements and rules of admission.
  2. If the student is absent in the first academic year for more than 50% of courses.
  3. If the student fails twice consecutively in the same study level or exceeds the maximum period of university study. Fourth-level students are exempted from this condition upon approval of the department and faculty councils, considering the maximum duration of the student’s enrollment in the faculty, and that they have a good conduct and behavior record.
  4. If the student is involved in any severe disciplinary infractions or violations for which they are punished by dismissal according to the penalties stipulated in Article (37) of the Unified Regulations for University Student Affairs.

 

Twelfth: Rules of Enrollment Suspension, Reinstatement, and Excused Absence

According to Articles (28-32) of the Unified Regulations for University Student Affairs:

A student may temporarily suspend their registration by submitting a suspension request to the Faculty Dean at least two weeks prior to the final semester exams, along with a valid excuse for suspending registration.

Enrollment Suspension is not permitted in the following cases:

  1. If the student is registered in the first level at the faculty.
  2. If the student is among those transferred to the faculty from other faculties/programs in the same year of transfer.
  3. If the student is a repeater in the same study level.
  4. The maximum limit for enrollment suspension is two academic years or four consecutive or non-consecutive semesters.
  5. The student whose registration period has expired must submit a renewal request for enrollment suspension or reinstatement to the faculty deanship within a maximum period of two weeks from the commencement of study at the faculty.
  6. The student, or their authorized representative, may submit a justified excuse either before or after the course final exam, within a maximum period of three days, in the event of encountering any unforeseen circumstances during the final exams of the semester. It is the responsibility of the student to provide the necessary documentary evidence to support the excuse, allowing the university to record the absence as excused.
  7. The period of an excused absence is deducted from the maximum limit for the enrolment suspension period.
  8. Accepting the excuse for absence does not exempt the student from the payment of any due fees.

 

Thirteenth: Withdrawal from Study:

A student has the right to withdraw from study at the faculty as per the rules of the Unified Regulations for University Student Affairs stipulated in Articles (33-36) and the financial regulations governing this case, provided that the student is committed to the following:

  1. Not to submit a withdrawal request during the enrollment period in the faculty.
  2. Not to submit a withdrawal request during the faculty’s exams period.
  3. Not to apply for reimbursement of any fees previously paid by the student to the faculty.

 

Fourteenth: Exams and University Evaluation:

Based on Articles (59-65) of the Unified Regulations for University Student Affairs, the process of evaluating the student’s course grades is based on exams held during the academic semester. The assessment of the student’s success or failure in the course is conducted according to the Unified Regulations for University Student Affairs at Yemeni (Public) universities, as follows:

  • Grades for various course activities are distributed based on the course specification document. The student’s final result is calculated out of 100 marks and the minimum grade out of 50%. Grades are distributed according to the following percentage scale:
  1. For courses without a practical section, percentages are distributed as follows:
  • 30% for student’s semester work.
  • 70% for the final exam of the course.
  1. A student is considered successful in the course if they obtain at least 50% of the final grade of the course.
  • A student is considered failed the course in the following cases:
  • If they obtain less than 50% of the maximum grade of the course.
  • If a student is absent from taking the final exam in any course without an acceptable excuse, they are marked as (absent) and given a poor grade for that course.
  • If the student’s absence from the final exam is due to an acceptable excuse, they are marked as “excused absence” in the grade sheet for that course, and their grade upon retaking the exam for that course within a period no more than one academic year is retained.
  • If a student’s excused or unexcused absence from taking final exams exceeds three or more study courses, they are not permitted to progress to the next study level.
  • All the failed courses that the student carries over to the next study level, will be given a “pass grade” upon passing those courses even if the student scores a higher grade in these courses.

 

Fifteenth: The Second-Session Exam (October Session)

The second-session exam (Make-Up Test) is held only for final-year students who have no more than three remaining study courses left to graduate, within the specified timeline in the University calendar upon payment of the required fees.

 

Sixteenth: Grading System:

As per Articles (57-58) of the Unified Regulations for University Student Affairs, the study course evaluations are processed as follows:

Numerical Percentage Scale Value

Word Grade Scale Value

Letter Grade Symbol

90% – 100%

Excellent

Ex.

80% – 89%

Very Good

VG

65% – 79%

Good

G

50% – 64%

Pass

P

Less than 50%

Fail

F

zero

Absent

Abs.

Excused Absence

Excused Absent

Exc. Abs.

Disqualified

Deprived from Exam

Depr.

 

Seventeenth: Student’s Academic Level improvement

 The student is given 2% of the final course grade if needed to pass the course, and 1% of the final course grade if needed to improve their average grade in that course according to Article No. (58) of Unified Regulations for University Student Affairs.

 The absent student is marked on the grade sheet as (Abs.) against the student’s name, and a disqualified student is marked as (Depr.) against the deprived student’s name. An excused absent student is marked as (Exc. Abs.) against the name in the mark sheet. An excused absent student is given 10% of the final grade for a single course if this course is the only course needed by the student to complete their graduation, provided that the student has taken the course exam in the same year of graduation. The added grades shall not be counted in the student’s overall cumulative GPA needed for graduation. The student’s cumulative GPA is determined by accumulating the grades obtained in all study courses from the first level up to the fourth level. To get the overall cumulative GPA, the total number of final grades scored in all courses is divided by the number of courses. Fractions are not rounded in the student’s cumulative GPA.

 

Eighteenth: Awarding the Student First-Class Honors

The faculty shall award the student a degree with First-Class Honors upon their graduation if the following conditions are met:

  1. If the student obtains at least a Very Good grade in all levels throughout their study period at the faculty.
  2. If the student has not failed, or been deprived, in any course throughout their study period at the faculty or a transferring faculty/university.
  3. If the student has not obtained a Pass grade in any core course, according to the department’s council decision, throughout their study period at the faculty or at any other transferring faculty/university.
  4. If no disciplinary punishment has been issued against them.

 

Nineteenth: Appealing for Reviewing Course Scores:

  1. A student has the right to submit an appeal for reviewing the result of any course exam, upon payment of a financial amount as a deposit to secure their right to appeal, in accordance with the financial regulations. The appeal period shall be within two weeks from the date of the result announcement, after which their right to appeal shall be forfeited.
  2. The right to appeal for reviewing the exam result is limited only to displaying the student’s answer book, to ensure accuracy in summing the marks and posting them on the sheet. If it is found that any of the answers were not graded or its mark is not posted, the competent person has to summon the teacher who graded the course with an official letter through the Faculty Dean to get any mistake, if found, corrected by the course grading teacher.
  3. All these cases are documented and officially approved in minutes by the Faculty Dean and copies of these minutes to relevant university bodies. The result of the appeal is announced to students within a maximum period of one month from the date of announcing the Exam result.
  4.  

Twentieth: Exam Organizing Regulations:

All students must adhere to the following organizing regulations:

  1. Reviewing the announcements related to exam dates, following the approved exam schedule published by the faculty, and staying tuned for any announcements in case of any modifications.
  2. Reporting the exam room 20 minutes prior to the commencement of the exam. A late student is permitted to take the exam within half an hour from the start time of the exam. The late student’s lost time on the exam shall not be compensated.
  3. A student is not permitted to take the exam after more than half an hour has passed since the start time, regardless of the reason.
  4. A student is not permitted to leave the exam room before half the exam time has passed.
  5. A student is not permitted to re-enter the exam room after leaving, except if leaving was for emergencies and the student was under constant monitoring by one of the exam supervisors for the duration outside the exam room.
  6. Students are not permitted to enter the exam venue with books, notes, documents, pictures, or any unpermitted aids.
  7. The student must sit in their designated spot and place their university ID card in a remarkable place to enable the observer to review it.
  8. The student must write their name, university roll number, department, and faculty in the designated space on the original and additional answer sheets.
  9. The student must adhere to writing answers in the answer sheets designated for that exam. They are not permitted to remove any pages, nor use any external pages as drafts. They can use part of the answer sheet as a draft if they wish, clearly marking it as such.
  10. The student must maintain quietness and silence during the exam, should not communicate with anyone except the observer, and should not move from their spot without permission.

 

 

Twenty-First: Disciplinary Rules and Types of Penalties:

The University shall implement disciplinary rules in accordance with the provisions of the Unified Regulations for University Student Affairs. The penalties include:

  1. Giving verbal or written notifications
  2. Issuing a written warning
  3. Restricting access to specified student services or privileges
  4. Suspension from attending certain course lectures, provided that student examination status is not impacted.
  5. Cancelling a student’s exam in a particular course.
  6. Disqualifying a student from examinations for one or more courses.
  7. Depriving a student from examination results for one or more semesters, upon a decision by the University Rector or Vice-Rector.
  8. Suspending student from attending classes or examinations for one or more semesters, upon a decision by the University Rector or Vice-Rector.
  9. Dismissing a student from the University, upon a decision by the University Rector as per the applicable regulations.

Internal promulgation of issued disciplinary decisions and notification to students shall be permissible. Decisions related to disciplinary penalties shall be retained in the student files.

Twenty-Second: Directing Penalties:

A student shall receive an oral or written notification/warning for committing any of the following violations:

  1. Collecting signatures that may defame the University or its faculty members.
  2. Attempting to form illegal unions, bodies, or societies outside the regulations governing such matters.
  3. Carrying, possessing, or concealing weapons within university campuses or facilities.
  4. Breaking into and entering University buildings, offices, or official meetings that the student is not entitled to attend or participate in.
  5. Organizing, inviting, or participating in parties, lectures, public seminars, or meetings without proper authorization.
  6. Organizing, inviting, or participating in parties, lectures, public seminars, or meetings within the University premises without prior permission from the Faculty Dean or Vice Rector for Student Affairs.
  7. Distributing flyers, publications, or posting notices within the University other than in designated areas and in a manner that conflicts with the constitution or applicable laws.
  8. Creating a disturbance or attempting to assault any individual within the University campus.

Note:

In case of repeated offenses, penalties shall progressively increase up to a final dismissal.

 

Twenty-Third:  Preventing a student from attending lectures of a single course or multiple courses in case they commit any of the following offenses:

  1. Insulting any faculty member, their assistants, or University staff.
  2. Causing disruptions to the study process or willfully abstaining from attending lectures, courses, or other academic obligations as mandated by regulations and not in conflict with applicable laws.
  3. Insulting another student within the University premises.
  4. A student’s exam for one course is canceled if the student violates the examination regulations within or outside examination rooms.
  5. A student is disqualified from the exam in one course if attempting to cheat during an exam. The student is disqualified from the exam in two courses or more, depending on the nature of the cheating, if caught cheating.

 

Twenty-Fourth: A student shall be subject to final dismissal if proven to have committed any of the following offenses:

  1. Any act that contravenes public morals and decency within the University.
  2. Physical assault against any faculty member, their assistant, or university staff.
  3. Committing an act of forgery on university documents or use of forged papers and documents in any of the university procedures.
  4. Deliberately causing destruction or damage to university properties and facilities resulting from riots.
  5. Proven impersonation during exams or any university functions requiring identity verification.
  6. Students shall be disqualified from participation in student activities or accessing any student services offered by the University if committing any action or behavior that violates the rules and regulations governing student activities.

 

The Competent Authorities for Enforcing Penalties:

  1. The Student’s Professor
  2. The Faculty Dean
  3. The University Rector or Vice-Rector